NDIS Audit Preparation

In preparing for an NDIS Audit we have prepared a list of requirements you will need to have in place

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NDIS Provider Audit Preparation 2021

What are NDIS

Verification Audits?

Verification Audits are conducted off-site. The auditors review policies and other organisational documentation, provide a report and then make their recommendation to the NDIS Commission.

NDIS Verification Audit

NDIS registration groups for verification

• Accommodation/
tenancy assistance

• Assistance products for
personal care and safety

• Personal mobility equipment

• Assistance with travel/
transport arrangements

• Vehicle modifications

• Home modifications

• Assistive equipment
for recreation

• Vision equipment

• Community nursing care

• Innovative community participation

• Specialised hearing services

• Household tasks

• Interpreting and translating

• Hearing equipment

• Assistive products in
household tasks

• Communication and
information equipment

• Exercise physiology
and personal training

• Management of funding for supports in participant’s plans

• Therapeutic supports

• Specialised driver training

• Assistance animals

• Hearing services

• Customised prosthetics

What are NDIS

Certification Audits?

Certification Audits are conducted in two stages, and are a lot larger (and more expensive) than the Verification audit.

NDIS registration groups for Certification

• Assistance to access and maintain employment or higher education

• Assistance in coordinating or
managing life stages, transitions and
supports

• Assistance with daily personal activities

• Assistance with daily life tasks in a group of shared living arrangement

• Development of daily care and life skills

• Participation in community, social
and civic activities

• Specialised supported employment

• Group and centre-based activities

• High-intensity daily personal activities plus Module 1

• Specialist positive behaviour support
plus Module 2a

• Supporting people with restrictive
practices plus Module 2

• Early intervention supports for early
childhood (modified certification)
plus Module 3

• Specialist support coordination plus
module 4

• Specialised disability accommodation
(SDA) requires module 5 only

NDIS Verification Audit

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Rapid Policies NDIS Policies

What are Low and High Risk NDIS Supports?

 Stage 1

Document review — the auditors will review your policies, and may ask for examples of how you’ve implemented your policies. You will receive a report at the end of Stage 1 that will identify any Areas of Concern, which the auditor will examine more closely in Stage 2.

 

Stage 2

This is an onsite visit from the auditors to review your documentation (again) and examine issues that were noted as Areas of Concern in Stage 1. They will also review staff files and participant files.

Interviews

Auditors interview staff and participants to confirm that policies are understood and put into practice. Participants’ involvement in the NDIS audits are on an ‘opt-out’ basis. You must ask your participants whether they want to be involved. If they don’t, always document the reason why. Document everything!

Audit Report

At the end of Stage 2, you will get a report. Non-conformances will be highlighted in the report. The auditors will require you to create a ‘Corrective Action Plan’ detailing how will you fix the problems identified.

TIP: For more detailed guidance about what evidence you will need to gather and how to prepare for your certification audit, download our ‘Working with the NDIS Practice Standards: Core Module Audit Guide

Low Risk NDIS Supports

  • Accommodation/Tenancy Assistance
  • Assistive Products for Personal Care and Safety
  • Personal Mobility Equipment
  • Assistance with Travel/Transport Arrangements
  • Vehicle Modifications
  • Home Modification Design and Construction
  • Assistive Equipment for Recreation
  • Vision Equipment
  • Community Nursing Care
  • Innovative Community Participation
  • Specialised Hearing Services
  • Household Tasks
  • Interpreting and Translation
  • Hearing Equipment
  • Assistive Products in Household Tasks
  • Communication and Information Equipment
  • Management of Funding for Supports — Plan Management
  • Therapeutic Supports
  • Specialised Driver Training
  • Assistance Animals
  • Hearing Services
  • Custom Prostheses and Orthoses
  • Exercise Physiology and Personal Well-being Activities

High Risk NDIS Supports

  • Assistance to Access and Maintain Employment or Higher Education [Assist Access/Maintain Employ]
  • High Intensity Daily Personal Activities
  • Assistance in Coordinating or Managing Life Stages, Transitions and Supports [Life Stage, Transition]
  • Daily Personal Activities
  • Specialist Positive Behaviour Support
  • Assistance with Daily Life Tasks in a Group or Shared Living Arrangement [Daily Tasks/Shared Living]
  • Development of Daily Living and Life Skills [Development-Life Skills]
  • Early Intervention Supports for Early Childhood
  • Participation in Community, Social, and Civil Activities [Participate Community]
  • Specialist Disability Accommodation [Specialist Accom]
  • Support Coordination
  • Specialised Supported Employment
  • Group and Centre-Based Activities [Group/Centre Activities]

How much does an NDIS audit cost?

The Approved Quality Auditor you choose will provide a quote for the audit based on the ‘Scope of Audit’ letter you received from the NDIS Commission in response to your application/renewal application.

Prices vary depending on the registration groups (services and supports) delivered, the number of staff, number of participants you currently provide services to, and the number of sites from which you deliver services. Prices also vary between auditing bodies. So it’s worth obtaining a few quotes.

What happens if I fail the audit?

NDIS audits are not pass or fail situations. ‘Major non-conformances’  must be fixed within three months of your audit. Any ‘Minor non-conformances’ must be addressed within 12 months of your audit.

You’ll be asked to formulate a Corrective Action Plan to rectify non-conformances. If you’re unable to address the issues, or the auditors’ recommendation to the NDIS Commission is not to approve certification or verification, the auditors will discuss this with you and the implications for your registration.

Can we get help with NDIS audits?

Yes you can. NDIS providers are permitted to receive help in preparing for and conducting their audits. It’s great to have an expert on side. Professional preparation means less stress and fewer non-conformances.

We’ve helped large and small organisations. We can develop the required and approved NDIS Policies and Procedures, including Forms and Registers that are state-specific and compliant with National NDIS Commission standards.

Your auditors will help a lot, but there’s a limit to what they can do. They cannot advise the clients they audit. It would be a conflict of interest. We have close relationships with auditing companies and they trust us to help providers solve problems revealed at audit. We would rather help you prepare than repair.

NDIS Audited Modules

The NDIS has broken down the areas to be audited into Modules.  We have listed these modules below so you can see what you will be expected to comply with at the time of audit.   These are also the areas we provide documents for, to help you pass your next audit.

Free Policy SamplesFree Quote for Policy Development

NDIS Practice Standards 2021

NDIS Quality Safeguard Standards and Modules

Core Module | Division 1

RIGHTS & RESPONSIBILITIES HANDBOOK

  • This section requires a document to be produced which addresses each of the subheadings listed below. The document should outline the rights and responsibilities of the workers when providing support to participants, including sections as:
  • Person-Centred Supports
  • Individual Values and Beliefs
  • Privacy and Dignity
  • Independence and Informed Choice
  • Violence, Abuse, Neglect, Exploitation and Discrimination

Core Module | Division 2

GOVERNANCE AND OPERATIONAL MANAGEMENT

 

Governance and Operational Management

 Risk Management

Quality Management

Information Management

Complaints Management

Incident Management

Human Resource Management

Continuity of Supports

 

Your service has been fast and responsive.  We needed help to get through our audit and without your support, it would have cost us valuable time.  Much appreciated.

Ling Chiang

Module 2

SPECIALIST BEHAVIOUR SUPPORT

 

Behaviour Support

  • Documentation on how the National Disability Insurance Scheme (Restrictive Practices and Behaviour Support) Rules 2018 are understood and applied
  • Qualifications and ongoing training of Behaviour Support Practitioners
  • Policies and procedures on behaviour support planning and the use of restrictive practices

Module 3

EARLY CHILDHOOD SUPPORTS 

 

Early Childhood Supports

  • The Child and Family Policies and Procedures
  • Collaboration Policies
  • Capacity Building Policies
  • Evidence-Informed Practice Procedures
  • Outcome Based Approach Policies

Request a FREE NDIS Policy Sample and a FREE Quote

Rapid Policies NDIS Policies

Why Choose Us

We can get your policies done Rapidly and Professionally.  There are few companies out there that have the experiance and expertise to develop the much needed documents required to meet the Commissions standards.  We strategically piece together your policies to ensure you are fully covered

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NDIS Commission compliant

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No more stress in your audits

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Fast and efficient service

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Operating since 2017

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Servicing Australia wide

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Editable documents provided

NDIS Policies

"Thank you for your service, we have been approved to start our NDIS provider service"

-Richard F

"Rapid Policies were very professional and dealt with our needs very quick and we were very happy with their services".

-Elaine T

"We engaged Rapid Polices to help us put Policies together for our NDIS registration renewal. We passed the audit and are very appreciative".

-Lisa S

Frequently Asked Questions

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How long does it take to complete ?

Once we have the okay to go ahead, and have received the deposit, we will initiate the assessment and from the time we receive the information we need to start, we will have your draft policies ready for review within 7-10 days.

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What if i am not satisfied with the Policies ?

We provide revisions based on the required specifications which you have a chance to provide as part of the initial registration process.    We gaurantee satisfaction with our service and will ensure that this occurs before you pay the final payment.

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Will my Policies be approved by the NDISC ?

The NDIS Commission has reviewed our policies and we have had our policies reviewed and approved my various NDIS auditors throughout the country over the last couple of years and we have passed 100% of the time, every time.

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Do you just copy and paste or are they customised ?

Your policies a customised using basic templates that are core legislation requirements in the industry.  Branded, itemised and tailor made to suit your company and your services.

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Get Started Today

Make an appointment today with us by phone or email and we will work out what you need and send you an official quotation.  Once you are happy with the proposal, we will get the ball rolling immediatly.

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